Purchasing

You must submit an authorized Requisition to purchase any item that will be paid by the ASJUSD. You must submit this Requisition BEFORE the item is purchased. If the item is purchased before the Requisition is submitted and turned into a Purchase then it is considered an unauthorized purchase. Unauthorized purchases are considered an Audit Exception and against Board Policy (BP ) and will not be tolerated or paid by the District.

When submitting a Requisition to the Business Office through QSS you must have the following information listed on the Requisition:

• School site name
• Date
• Vendor Number
• Quantity
• Description of the item
• Unit price
• Total amount
• Sales tax
• Shipping/Handling charges
• Final total amount.  

The next step is to send this approved requisition to the Business Office to be authorized and a Purchase Order is created. 

Purchasing Procedures Handbook